HR Generalist / Accounts Payable / Exec Admin

This position will wear multiple hats as needed. Individual will be primarily responsible for performing all the functions in the HR department.  They will also assist in processing the daily Accounts Payable and administrative duties for the Executives.  

Responsibilities Include:

Human Resources

  • Handle the recruiting process- Process internal req’s, set-up interviews, offer letters, new hire paperwork, and online benefits administration
  • Will handle the annual benefit Open Enrollment process
  • Administer all employee changes, new hires, and terminations and provide documentation to Payroll
  • Work with department leads to insure all Worker’s Compensation claims are reported quickly and accurately and that the accident investigation report is completed and kept on file. Will document internal safety meetings
  • Respond to all unemployment claims and employment verifications providing appropriate documentation as needed
  • Recommend new approaches, policies, and procedures to effect continual improvements in the HR department
  • Maintain HR reporting and annual filings, including, but not limited to monthly headcount, EEO-1 and OSHA reports
  • Manage the local recruiting process, including both exempt and non-exempt hires, as well as developing and maintaining a pipeline for internship and trainee programs
  • Will be a back-up to payroll in entering new employees and updating information in ADP Workforce Now
  • Plan and execute company lunches and annual events
  • Perform other related duties as required and assigned.

Accounts Payable

  • Full cycle accounts payable processing; matching, batching, coding and entering invoices into Expandable ERP software
  • Review documentation to ensure accuracy and completeness
  • Process employee expense reports using SAP Concur
  • Research problem invoices, past due amounts, credits, etc.
  • Work with other departments and/or outside vendors to resolve routine questions or problems
  • Assist with check runs and filing as needed

Executive Admin Assistant

  • Will assist in processing VP’s expenses reports and making travel arrangements both domestic and international
  • Order lunches for meetings, handle all functions for quarterly Board Meetings and Annual Shareholders meetings

Essential Job Requirements:

  • 10+ years’ experience handling all HR functions in a manufacturing environment.
  • Demonstrated knowledge of principles and practices of HR
  • Strong interpersonal skills with a proven ability to take initiative and build strong and productive business relationships
  • Be flexible and available to interact with employees at all levels
  • Be self-directed and motivated
  • Strong communication skills – both written and verbal
  • Prior experience implementing new policies and procedures and insuring compliance with existing ones a must
  • Strong attention to detail and demonstrated ability to follow through and own the results for assigned projects required
  • Demonstrated ability to think through and analyze a situation and then provide sound guidance
  • Identify and anticipate employee needs and make recommendations for solutions and implementation
  • Knowledge of ADP Workforce Now software
  • Must have good knowledge of Excel and Word – Mail merge is required
  • Knowledge of Expandable ERP software a plus
  • Experience handling Executive Admin functions
  • Team player and solid communicator; strong interpersonal skills including conscientiousness, diplomacy, flexibility, dependability and ability to maintain confidentiality.

Must possess strong organizational skills

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